How María eliminated 3 hours of manual work every single week
A Sevilla-based property manager with 12 apartments shares exactly how automating SES Hospedajes reporting transformed her Sunday routine.
MG
María González
Property Manager, Sevilla
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Automate Compliance. Save 10 Hours/Week.
Online check-in for hotels and short-term rentals in Spain
Digital check-in, legal submissions, and guest data management — all in one platform built for Spanish hospitality.
2,500+
Properties managed
98k+
Check-ins completed
100%
SES Hospedajes compliant
< 2 min
Avg. check-in time
app.bookcheckin.com/dashboard
Official compliance withSES HospedajesMossos d'EsquadraErtzaintzaGDPR Compliant
5.0 / 5
5.0 based on early access reviews
Integrations
Integrates with your favourite tools
Works seamlessly with leading PMS platforms and smart lock systems.
Amenitiz
Cloudbeds
Lodgify
Nuki
TTLock
IgloohomeWe improve your guests' experience significantly, and of course, yours too.
We've built a tool that will save you hundreds of hours a year
Online Check-in
Your guests will add their data through a simple online form that they will receive automatically when the booking is confirmed. You can also do it yourself by scanning their data in person.
Automatic police submission
We generate and send traveller reports to local authorities automatically, complying with all legal requirements. This data will be stored in the cloud in digital format.
Remote access
We send your guests a virtual key to access the property autonomously. You will no longer need to waste time travelling to the property for the key handover and collection.
Identity verification
We verify the identity of your guests through our biometric comparison software, ensuring their documentation matches the person accessing your property.
Tourist taxes
Ask your guests to pay the tourist tax during the Online Check-in. We calculate it automatically for you based on the country, region, property type, number of adults/children…
Automated guest messaging
Send pre-arrival instructions, check-in links, local guides, and checkout reminders automatically on your schedule. Zero manual follow-up — every guest gets the right message at the right time.
Who we serve
Built for every type of accommodation
Whether you manage one apartment or fifty villas, BookCheckin adapts to your operation.
🏨
Hotels & Hostels
Multi-room operations with team access, PMS sync, and bulk guest management across all rooms.
🏠
Apartments & Tourist Flats
Perfect for urban holiday rentals. Automated check-in links sent on booking confirmation.
🏡
Villas & Rural Houses
Remote access via smart locks, tourist tax automation, and identity verification without being on-site.
⛺
Campings & Glamping
Guest registration for seasonal stays. GDPR-compliant storage and automatic police reporting.
🛏️
Bed & Breakfast
Small-scale operators who want compliance without complexity. Set up in under an hour.
🏢
Property Managers
Manage a full portfolio from one dashboard. Role-based team access and cross-property analytics.
How it works
Up and running in minutes
From registration to compliance — fully automated.
Team management
01
Set up your account & team
Register, invite your team members with role-based access, and connect your PMS (Amenitiz, Cloudbeds, Hostaway) in minutes.
Automated
02
Share the check-in link
Guests automatically receive a personalised check-in link before arrival. Links are generated per reservation — no manual work.
Claude AI
03
AI-powered guest registration
Guests upload their ID from any device. Claude AI instantly scans the document and extracts all data — names, DOB, passport number and more.
Smart locks
04
Smart locks & automations
Door access codes are generated automatically after check-in. Pre and post-stay messages are sent on schedule — zero manual work.
Compliance
05
Stay legally compliant
Guest data is validated, encrypted, and submitted to the relevant authorities automatically — every single reservation, every time.
Dashboard
06
Track everything in real time
Your dashboard shows today's check-ins, submission rates, active links, and trends across all your properties at a glance.
Security & compliance
Your data is safe with us
BookCheckin is built on enterprise-grade security standards and full compliance with European data protection law.
GDPR Compliant
All guest data is processed and stored in accordance with EU Regulation 2016/679. Data minimisation, consent management, and the right to erasure — fully supported.
ISO 27001 Standards
Our security practices follow ISO/IEC 27001 information security management principles — risk assessment, access control, and incident response.
Data Encryption
All data is encrypted at rest (AES-256) and in transit (TLS 1.3). Guest documents and personal data are never exposed in plain text.
Biometric Verification
Identity verification matches document photos to live selfies using biometric comparison — reducing fraud and ensuring the right guest checks in.
Legal Data Hosting
Guest data is hosted on EU servers (Frankfurt region), ensuring compliance with data residency requirements under GDPR Article 44.
SES Hospedajes Certified
Official integration with Spain's Ministry of Interior traveller reporting system. Every submission is logged, timestamped, and auditable.
Customer stories
Trusted by property managers across Spain
"We used to spend 3 hours every Sunday uploading guest data manually. BookCheckin eliminated that completely. The AI document scan is scarily accurate."
MG
María González
Property Manager
12 properties · Sevilla
"The Mossos d'Esquadra integration alone is worth it. My guests complete check-in before arriving and I don't touch a single form — ever."
CR
Carlos Reyes
Vacation Rental Host
5 properties · Barcelona
"Switching from a manual process took one afternoon. The team access feature means my front desk handles everything without me being involved."
AF
Ana Fernández
Boutique Hotel Owner
3 properties · Madrid
From the blog
Insights & guides
|4 min read
SES Hospedajes in 2025: the complete compliance guide for Spanish hosts
Everything you need to know — who must comply, what data is required, deadlines, penalties, and how to automate the entire process.
BC
BookCheckin Team
Editorial
Managing 5 Airbnbs in Barcelona solo — without burning out
Carlos explains how smart lock integration and automated messaging let him run a full portfolio while working a demanding full-time job.
CR
Carlos Reyes
Vacation Rental Host, Barcelona
3 months free · No credit card required · Cancel anytime
Pricing
Simple, transparent pricing
Billed monthly per property. Volume discounts apply automatically.
2 months completely free — then 30% off for 4 months
No charge during your trial. Cancel any time.
Basic
Core compliance tools
Everything you need to stay compliant with Spanish law and run smooth guest check-ins.
€3/ property / month
Starting from 1 property
- Guest self check-in portal
- AI document scanning (passport, DNI, NIE)
- Ministry of Interior reporting (SES Hospedajes)
- Dashboard & guest records
- Up to 2 team members
Most popular
Pro
Automation & integrations
For growing managers who want to automate operations and connect their PMS.
€5/ property / month
Starting from 1 property
- Everything in Basic
- PMS integrations (Amenitiz, Cloudbeds, Hostaway)
- Email automations — auto send check-in links
- Up to 10 team members with role-based access
Business
Full feature access
For large operators who need smart lock control, API access, and dedicated support.
€7/ property / month
Starting from 1 property
- Everything in Pro
- Smart lock integrations (Nuki, TTLock, Igloohome)
- Unlimited team members
- API access
- Dedicated account manager (25+ properties)
Volume pricing
Managing 4+ properties? Discounts apply automatically based on your property count.
| Basic | Pro | Business | |
|---|---|---|---|
| 1 – 3 properties | €3.00 | €5.00 | €7.00 |
| 4 – 7 properties | €2.75 | €4.75 | €6.50 |
| 8 – 14 properties | €2.50 | €4.50 | €6.25 |
| 15+ properties | €2.00 | €3.95 | €5.95 |
Need a custom setup?
Large portfolio, white-label, or custom integrations? Talk to us and we'll sort it out.
Blog
Latest from the blog
Practical guides on online check-in, legal compliance, and managing tourist accommodations in Spain.
7 min
MiDNI and the electronic Spanish ID at check-in: what to read, what not to store
The DNI 4.0 and the MiDNI app change how identity documents are scanned at check-in. Here is what each one is,…
7 minBalearic ecotasa 2026: rates, exemptions, and how to charge it in Mallorca, Ibiza, Menorca and Formentera
2026 rates of the Balearic Sustainable Tourism Tax (ecotasa): amounts by accommodation category, exemption for…
9 minTourist licence in Madrid 2026: requirements, deadlines and fines
How to obtain a vivienda de uso turístico (VUT) licence in Madrid in 2026: Decree 79/2014 requirements, region…
8 minHow to declare Airbnb income in Spain: VAT, IRPF and tax forms in 2026
If you rent your home on Airbnb in Spain, the income is taxable. Here is when it counts as an economic activit…
7 minTourist tax in Barcelona 2026: rates, municipal surcharge and how to collect it
2026 rates of the tourist tax in Barcelona: Catalan IEET regional tax, City Council municipal surcharge, exemp…
9 minTourist licence in Andalusia 2026: VFT, requirements by province and penalties
How to register a Vivienda con Fines Turísticos (VFT) in Andalusia in 2026: Decree 28/2016 requirements, RTA n…
Ready to simplify your check-ins?
Join 500+ property managers already saving hours every week with BookCheckin.
3 months free · No credit card required · Cancel anytime