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Online check-in for hotels and short-term rentals in Spain
Digital check-in, legal submissions, and guest data management — all in one platform built for Spanish hospitality.
5,900+
traveller reports accepted by SES Hospedajes
Integrates with your favourite tools
Works seamlessly with leading PMS platforms and smart lock systems.
Amenitiz
Cloudbeds
Lodgify
Nuki
TTLock
IgloohomeNo property minimums — the same automation from a single property.
From guest check-in to a filed traveller report, with no manual work
Online Check-in
Every reservation gets its own stable check-in link: guests scan their ID, AI extracts the data, and the form fills itself. No app to install, and resending a link never creates duplicate registrations.
Automatic police submission
When a guest completes check-in, we generate the traveller report and file it with SES Hospedajes under RD 933/2021, with the Ministry's acknowledgment on record. Spotted an error after filing? Cancel and correct an already-filed report right from your dashboard.
Remote access
Connect your smart locks and generate access codes tied to each reservation — active at check-in, expired at check-out. Guests let themselves in, and you never depend on key handovers again.
Identity verification
We validate each document as it is scanned — MRZ, check digits, and data coherence — before anything reaches the police. Your reports go out with correct data the first time.
Tourist taxes
A free calculator works out each stay's tourist tax in Catalonia and the Balearics — official rates, minor exemptions and night caps — so you know exactly what to charge. Collecting it from the guest stays in your hands.
Automated guest messaging
Check-in links and reminders send themselves at the right moment for every booking, and your dashboard shows exactly which guests have already completed their registration — no manual chasing.
Built for every type of accommodation
Whether you manage one apartment or fifty villas, BookCheckin adapts to your operation.
Hotels & Hostels
Multi-room operations with team access, PMS sync, and bulk guest management across all rooms.
Apartments & Tourist Flats
Perfect for urban holiday rentals. Automated check-in links sent on booking confirmation.
Villas & Rural Houses
Remote access via smart locks, a free tourist-tax calculator, and identity verification without being on-site.
Campings & Glamping
Guest registration for seasonal stays. GDPR-compliant storage and automatic police reporting.
Bed & Breakfast
Small-scale operators who want compliance without complexity. Set up in under an hour.
Property Managers
Manage a full portfolio from one dashboard. Role-based team access and cross-property analytics.
Up and running in minutes
From registration to compliance — fully automated.
Set up your account & team
Register, invite your team members with role-based access, and connect your PMS (Amenitiz, Cloudbeds, Hostaway, Lodgify) in minutes.
Share the check-in link
Guests automatically receive a personalised check-in link before arrival. Links are generated per reservation — no manual work.
AI-powered guest registration
Guests upload their ID from any device. Claude AI instantly scans the document and extracts all data — names, DOB, passport number and more.
Smart locks & automations
Door access codes are generated automatically after check-in. Pre and post-stay messages are sent on schedule — zero manual work.
Stay legally compliant
Guest data is validated, encrypted, and submitted to the relevant authorities automatically — every single reservation, every time.
Track everything in real time
Your dashboard shows today's check-ins, submission rates, active links, and trends across all your properties at a glance.
Your data is safe with us
BookCheckin is built on enterprise-grade security practices and full compliance with European data protection law.
GDPR compliant
All guest data is processed and stored in accordance with EU Regulation 2016/679. Data minimisation, consent management, and the right to erasure — fully supported.
Data encryption
All data is encrypted at rest (AES-256) and in transit (TLS 1.3). Guest documents and personal data are never exposed in plain text.
Data hosted in the EU
Guest data is hosted on EU servers (Frankfurt region), meeting the data residency requirements of GDPR Article 44.
Direct SES Hospedajes integration
Traveller reports are filed straight to the Ministry of Interior's reporting platform under RD 933/2021. Every submission is logged, timestamped, and acknowledged — over 5,900 reports accepted to date.
Correct filed reports
Made a mistake after filing? Cancel and re-file an already-submitted traveller report directly from your dashboard — every operation keeps its Ministry acknowledgment on record.
Role-based access & 2FA
Team members see only what their role allows, and accounts can be protected with two-factor authentication.
Built by a Spanish property operator
BookCheckin was born from the daily operation of 130+ tourist apartments in Spain. Every feature — from document scanning to the traveller reports filed with SES Hospedajes — runs on our own reservations every single day before it reaches yours.
Over 5,900 traveller reports accepted by SES Hospedajes to date.
Add your card, pay nothing for 3 months · Cancel anytime
Simple, transparent pricing
Billed monthly per property. Volume discounts apply automatically.
No property minimums · No per-check-in or per-guest fees
No charge during your trial. Cancel any time.
Basic
Core compliance tools
Everything you need to stay compliant with Spanish law and run smooth guest check-ins.
Starting from 1 property
- Guest self check-in portal
- AI document scanning (passport, DNI, NIE)
- Ministry of Interior reporting (SES Hospedajes)
- Dashboard & guest records
- Up to 2 team members
Pro
Automation & integrations
For growing managers who want to automate operations and connect their PMS.
Starting from 1 property
- Everything in Basic
- PMS integrations (Amenitiz, Cloudbeds, Hostaway, Lodgify)
- Email automations — auto send check-in links
- Up to 10 team members with role-based access
Business
Full feature access
For large operators who need smart lock control, API access, and dedicated support.
Starting from 1 property
- Everything in Pro
- Smart lock integrations (Nuki, TTLock, Igloohome)
- Unlimited team members
- API access
- Dedicated account manager (25+ properties)
Volume pricing
Managing 4+ properties? Discounts apply automatically based on your property count.
| Basic | Pro | Business | |
|---|---|---|---|
| 1 – 3 properties | €3.00 | €5.00 | €7.00 |
| 4 – 7 properties | €2.75 | €4.75 | €6.50 |
| 8 – 14 properties | €2.50 | €4.50 | €6.25 |
| 15+ properties | €2.00 | €3.95 | €5.95 |
Need a custom setup?
Large portfolio, white-label, or custom integrations? Talk to us and we'll sort it out.
Latest from the blog
Practical guides on online check-in, legal compliance, and managing tourist accommodations in Spain.
EU opens infringement procedure against Spain over traveller registration: what changes and what does not
On 4 June 2026 the European Commission opened infringement procedure INFR(2026)4005 against Spain over the RD …
8 minTourist tax in the Basque Country 2027: foral rules, rates and who it affects
Bizkaia, Gipuzkoa and Álava approved their foral rules for a tax on tourist stays in June 2026, and it starts …
9 minTourist licence in Spain 2026: a guide by autonomous community
There is no single tourist licence in Spain: each autonomous community regulates its own (VUT, VFT, HUT, ETV…)…
9 minBest SES Hospedajes guest registration apps (2026): an honest roundup
An honest 2026 roundup of the apps for guest registration in SES Hospedajes — BookCheckin, Chekin, Check-in Sc…
7 minLate SES Hospedajes report: what to do if you miss the 24-hour window
What happens if you file the traveller report after the 24-hour deadline: minor versus serious infringement, t…
7 minForeign guests in SES Hospedajes: passport, NIE and EU ID
Which documents SES Hospedajes accepts for foreign guests —passport, NIE and an EU national ID—, when to send …
Ready to simplify your check-ins?
Over 5,900 traveller reports already filed and accepted by SES Hospedajes through BookCheckin.
Add your card, pay nothing for 3 months · Cancel anytime