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Online check-in software for hotels and short-term rentals in Spain
Digital check-in, legal submissions, and guest data management — all in one platform built for Spanish hospitality.
9,000+
traveller reports accepted by SES Hospedajes
Connects to the tools you already use
BookCheckin syncs reservations from your PMS, brings in Airbnb, Booking.com and Vrbo bookings through your PMS or their iCal calendar, and sends your guest the smart-lock access as soon as check-in is complete.
- PMS & channel managers:
- Hostaway, Lodgify, Cloudbeds, Amenitiz, Octorate
- Booking channels:
- Airbnb, Booking.com, Vrbo (via PMS or iCal)
- Smart locks:
- Nuki, TTLock, igloohome
No property minimums — the same automation from a single property.
From guest check-in to a filed traveller report, with no manual work
Online Check-in
Every reservation gets its own stable check-in link: guests scan their ID, AI extracts the data, and the form fills itself. No app to install, and resending a link never creates duplicate registrations.
Learn more →Automatic SES Hospedajes submission · Mossos and Ertzaintza files
When a guest completes check-in, we generate the traveller report and file it with SES Hospedajes under RD 933/2021, with the Ministry's acknowledgment on record. Spotted an error after filing? Cancel and correct an already-filed report right from your dashboard. In Catalonia and the Basque Country, where reports go to the Mossos d’Esquadra or the Ertzaintza instead, we prepare the official file for you to upload to their portal.
Learn more →
Remote access
Connect your smart locks and generate access codes tied to each reservation — active at check-in, expired at check-out. Guests let themselves in, and you never depend on key handovers again.
Learn more →Identity verification
We validate each document as it is scanned — MRZ, check digits, and data coherence — before anything reaches the police. Your reports go out with correct data the first time.
Learn more →
Tourist taxes
A free calculator works out each stay's tourist tax in Catalonia and the Balearics — official rates, minor exemptions and night caps — so you know exactly what to charge. Collecting it from the guest stays in your hands.
Learn more →Automated guest messaging
Check-in links and reminders send themselves at the right moment for every booking, and your dashboard shows exactly which guests have already completed their registration — no manual chasing.
Learn more →
Built for every type of accommodation
Whether you manage one apartment or fifty villas, BookCheckin adapts to your operation.
Hotels & Hostels
Multi-room operations with team access, PMS sync, and bulk registry export across all rooms.
Apartments & Tourist Flats
Perfect for urban holiday rentals. Automated check-in links sent on booking confirmation.
Villas & Rural Houses
Remote access via smart locks, a free tourist-tax calculator, and identity verification without being on-site.
Campings & Glamping
Guest registration for seasonal stays. GDPR-compliant storage and automatic police reporting.
Bed & Breakfast
Small-scale operators who want compliance without complexity. Set up in under an hour.
Property Managers
Manage a full portfolio from one dashboard. Role-based team access and cross-property analytics.
Up and running in minutes
From registration to compliance — fully automated.
Set up your account & team
Register, invite your team members with role-based access, and connect your PMS (Amenitiz, Cloudbeds, Hostaway, Lodgify) in minutes.
Share the check-in link
Guests automatically receive a personalised check-in link before arrival. Links are generated per reservation — no manual work.
AI-powered guest registration
Guests upload their ID from any device. Claude AI instantly scans the document and extracts all data — names, DOB, passport number and more.
Smart locks & automations
Door access codes are generated automatically after check-in. Pre and post-stay messages are sent on schedule — zero manual work.
Stay legally compliant
Guest data is validated, encrypted, and submitted to the relevant authorities automatically (in Catalonia and the Basque Country we prepare the file and you upload it to the Mossos or Ertzaintza portal) — every single reservation, every time.
Track everything in real time
Your dashboard shows today's check-ins, submission rates, active links, and trends across all your properties at a glance.
Your data is safe with us
BookCheckin is built on enterprise-grade security practices and full compliance with European data protection law.
GDPR compliant
All guest data is processed and stored in accordance with EU Regulation 2016/679. Data minimisation, consent management, and the right to erasure — fully supported.
Data encryption
Everything travels over HTTPS with HSTS enforced for a year, and your SES Hospedajes and PMS credentials are encrypted in the database with authenticated encryption.
Document images are never stored
Scanned IDs are read in memory to extract the fields the Ministry requires, then discarded. Nothing is written to disk — there is no image archive to leak.
Direct SES Hospedajes integration
Traveller reports are filed straight to the Ministry of Interior's reporting platform under RD 933/2021. Every submission is logged, timestamped, and acknowledged — over 9,000 reports accepted to date.
Correct filed reports
Made a mistake after filing? Cancel and re-file an already-submitted traveller report directly from your dashboard — every operation keeps its Ministry acknowledgment on record.
Role-based access & 2FA
Team members see only what their role allows, and accounts can be protected with two-factor authentication.
Built by a Spanish property operator
BookCheckin was born from the daily operation of 176 tourist apartments in Spain. Every feature — from document scanning to the traveller reports filed with SES Hospedajes — runs on our own reservations every single day before it reaches yours.
Over 9,000 traveller reports accepted by SES Hospedajes to date.
Signing up is free, no card needed · Your 3 months start when you choose a plan and add your card · Cancel anytime
Simple, transparent pricing
Billed monthly per property. Volume discounts apply automatically.
No property minimums · No per-check-in or per-guest fees
No charge during your trial. Cancel any time.
Basic
Core compliance tools
Everything you need to stay compliant with Spanish law and run smooth guest check-ins.
Starting from 1 property
- Guest self check-in portal
- AI document scanning (passport, DNI, NIE)
- Ministry of Interior reporting (SES Hospedajes) · Mossos and Ertzaintza files
- Calendar sync via iCal (Airbnb, Booking.com, Vrbo)
- Dashboard & guest records
- Up to 2 team members
Pro
Automation & integrations
For growing managers who want to automate operations and connect their PMS.
Starting from 1 property
- Everything in Basic
- PMS integrations (Amenitiz, Cloudbeds, Hostaway, Lodgify)
- Email automations — auto send check-in links
- Up to 10 team members with role-based access
Business
Full feature access
For large operators who need smart lock control, API access, and dedicated support.
Starting from 1 property
- Everything in Pro
- Smart lock integrations (Nuki, TTLock, Igloohome)
- Unlimited team members
- API access
- Dedicated account manager (25+ properties)
Volume pricing
Managing 4+ properties? Discounts apply automatically based on your property count.
| Properties | Basic | Pro | Business |
|---|---|---|---|
| 1 – 3 properties | €3.00 | €5.00 | €7.00 |
| 4 – 7 properties | €2.75 | €4.75 | €6.50 |
| 8 – 14 properties | €2.50 | €4.50 | €6.25 |
| 15+ properties | €2.00 | €3.95 | €5.95 |
Need a custom setup?
Large portfolio, white-label, or custom integrations? Talk to us and we'll sort it out.
What hosts usually ask us
Straight answers on the traveller report, SES Hospedajes, your data and pricing.
SES Hospedajes is the Spanish Ministry of the Interior platform through which every tourist accommodation in Spain — hotels, apartments, rural houses, guesthouses — reports its guests’ data. It has been mandatory since Royal Decree 933/2021. BookCheckin collects that data and submits it for you automatically.
Yes, two ways. With a PMS: BookCheckin has no direct connection to Booking.com or Airbnb, but their reservations arrive when your PMS (Amenitiz, Cloudbeds, Hostaway or Lodgify) syncs them. Without a PMS: connect the calendar. Airbnb, Booking.com and Vrbo each publish an iCal (.ics) export URL for your listing; add it on the property’s "Calendar sync" tab — it is checked straight away and then automatically every 30 minutes — and your reservations show up in the dashboard. Included on every paid plan, Basic included.
BookCheckin has three plans, priced per property per month: Basic (€3), Pro (€5) and Business (€7). You can start with a single property and, from 4 properties up, the per-property price drops automatically. There is no setup fee and no lock-in.
No. BookCheckin extracts the fields the law requires and discards the document image after processing: we store no photocopies or photographs of the DNI, NIE or passport. The Spanish Data Protection Agency has warned that keeping copies of identity documents is excessive data collection under the GDPR; our flow is designed to avoid it.
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Ready to simplify your check-ins?
Over 9,000 traveller reports already filed and accepted by SES Hospedajes through BookCheckin.
Signing up is free, no card needed · Your 3 months start when you choose a plan and add your card · Cancel anytime
