Traveller reports submitted automatically — every single booking
BookCheckin generates legally compliant traveller reports and files them with SES Hospedajes — the national Ministry of the Interior platform — within minutes of check-in. You never log into the government portal again.
In short
BookCheckin turns each completed check-in into a traveller report and files it automatically with SES Hospedajes — the national Ministry of the Interior platform for Policía Nacional and Guardia Civil territory — within seconds, well inside the 24-hour legal deadline set by Royal Decree 933/2021. Every filing is stored with its Ministry acknowledgment as proof. Catalonia and the Basque Country use their own registries (Mossos d'Esquadra and Ertzaintza), which BookCheckin does not file to: there it collects and validates the data, and you submit the regional report yourself.
What Automatic Police Submission does
BookCheckin turns each completed check-in into a traveller report and files it with SES Hospedajes automatically, correctly, and on time — then deals with whatever the platform answers.
SES Hospedajes — national system
For properties under Policía Nacional or Guardia Civil jurisdiction (most of Spain), we submit directly to the SES Hospedajes platform. Full integration with the official API — no web portal, no copy-paste.
Pre-flight validation against SES rules
Every field is checked against what SES Hospedajes actually accepts — document formats, support numbers, postal codes, dates — before anything is sent. Problems surface during check-in, not as a rejection days later.
Error handling built from production filings
SES Hospedajes rejects reports for obscure reasons. BookCheckin reads the platform's status responses, retries and repairs what it can automatically, and flags clearly whatever needs your input.
Correct or cancel filed reports
Filed a parte with a wrong date or guest count? BookCheckin can cancel (anular) the filed batch with the Ministry, collect the corrected data, and re-file — without letters, phone calls, or portal archaeology.
Honest about regional registries
Catalonia and the Basque Country report to their own registries (Mossos d'Esquadra and Ertzaintza), which BookCheckin does not file to today. For properties there, the platform still digitises data collection, document scanning, and signature — you submit the regional report yourself.
Submission receipts and full audit log
Every submission generates a timestamped confirmation receipt stored in your dashboard. In the event of an inspection, you can produce the complete submission history for any booking instantly.
The legal obligation you cannot ignore
Spain has required tourist accommodations to register guest data with police since the Orden INT/1922/2003. The current framework — updated under Real Decreto 933/2021 — tightened the requirements significantly, adding more data fields and stricter deadlines.
Every property that accommodates paying guests is covered: hotels, hostels, apartments, rural houses, campsites, and even individual rooms rented via platforms. There are no exemptions for small operators.
The submission must be made within 24 hours of check-in. A missed submission — even for a single booking — is an infraction. Fines under the Ley Orgánica 4/2015 range from €600 (minor infractions) up to €30,000 for serious violations, with the possibility of suspension of the tourist licence in repeat cases.
Manual submission means logging into a government web portal, filling in a multi-field form for every guest, submitting, and saving the confirmation. For a property with 100 bookings a year, this is a full working week of administrative work — every year.
How automatic submission works
Guest completes Online Check-in
All required guest data — name, document details, nationality, date of birth, address — is collected via the digital registration form.
Data is validated
BookCheckin validates all fields for completeness and format. Documents are checked for expiry. Any issues are flagged before submission — never after.
Report is built to SES spec
The system assembles the traveller report in the exact structure and field formats SES Hospedajes expects — soporte numbers, document types, and reservation data included.
Report is submitted via API
The traveller report is submitted electronically to the official SES Hospedajes API. No human involvement, no portal login, no manual data entry.
Confirmation is stored
The official submission receipt is stored against the booking record in your dashboard. Searchable, downloadable, and available immediately for any inspection.
What you gain
Save up to 10 hours per year per property
Manual portal submission takes 5–10 minutes per booking. For 100 bookings a year, that's a full working day you will never get back — until now.
Compliance handled for you
Every submission is made on time and in the exact format SES Hospedajes expects, with the filing receipt kept as proof — automatically, on every booking.
Instant audit-ready records
All submission receipts are stored and searchable. If the Policía Nacional walks in for an inspection, you can pull every record for the last three years in seconds.
Works for multi-property portfolios
Mix properties across Madrid, Sevilla, and Valencia in the same account. Each one files to SES Hospedajes automatically, with no per-booking configuration.
Frequently asked questions
Which Spanish police systems does BookCheckin file to?+
BookCheckin files to SES Hospedajes, the national Ministry of the Interior platform covering Policía Nacional and Guardia Civil territory (most of Spain). Catalonia and the Basque Country use separate regional registries (Mossos d'Esquadra and Ertzaintza) that BookCheckin does not currently file to — for properties there, it digitises data collection and signature, and you submit the regional report.
How quickly is the traveller report filed?+
Within seconds of the guest completing online check-in. Royal Decree 933/2021 allows up to 24 hours from arrival; BookCheckin removes that risk entirely by filing immediately.
What if I manage properties across several Spanish regions?+
You add each property once and guest data collection works identically across the whole portfolio. Properties in SES Hospedajes territory file automatically; for properties in Catalonia or the Basque Country you submit to the regional registry yourself, using the data BookCheckin has already collected and validated.
What proof do I have that a report was filed?+
Every submission generates a timestamped confirmation receipt that is stored against the booking. In an inspection by Policía Nacional or Guardia Civil you can pull the complete submission history for any booking in seconds.
What are the penalties for failing to file the parte de viajeros?+
Under the Ley Orgánica 4/2015 de Protección de la Seguridad Ciudadana, infractions range from €600 for minor failures up to €30,000 for serious ones, with the possibility of tourist-licence suspension for repeat offenders.
Do I need to validate the guest data before submission?+
No. BookCheckin validates every required field — name, document number, nationality, dates, address — before submission. If anything is missing or malformed, the guest is asked to correct it during check-in, never after.
Never log into a police portal again
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