A Check-in Scan alternative with the full flow automated
We compare Check-in Scan and BookCheckin on verifiable criteria — published pricing, minimums, SES Hospedajes filing, report cancellation, and integrations — so you can decide with data, not slogans.
In short: Check-in Scan versus BookCheckin
BookCheckin and Check-in Scan both cover the essentials — document scanning, data capture, and filing the RD 933/2021 traveller report — but BookCheckin also automates the whole journey from booking to key: pre-arrival online check-in, PMS integrations (Amenitiz, Cloudbeds, Hostaway) and smart locks, and cancellation of already-filed SES Hospedajes reports from the dashboard. Check-in Scan covers Spain and Portugal; BookCheckin files only with the Spanish SES Hospedajes today, so if you also operate in Portugal, Check-in Scan is the better fit. BookCheckin publishes plans from €3/property/month, with no property minimums and the first 3 months free.
What Check-in Scan and BookCheckin have in common
Check-in Scan is a long-standing traveller-registration solution focused on Spain and Portugal. Like BookCheckin, it lets you scan identity documents, collect guest data, and file the traveller report with the relevant authorities, meeting the RD 933/2021 obligation from a phone or tablet.
In other words, the essential function — no guest left unregistered, no report left unfiled — is covered by both. The real decision lies in everything around that function: what it truly costs, how much manual work each tool removes, and what happens when a filing goes wrong.
Pricing and terms: what to compare before deciding
Check-in Scan publishes its rates on its own website. We do not reproduce them here because third-party figures change and we do not want you reading a stale number: check their pricing page for the current figure and compare it with ours, which is public and has no small print.
What we can compare rigorously are the conditions we control and the criteria you should demand from any provider: final price per property, minimums, a genuine free trial, and what happens after a report is filed.
| Criterion | BookCheckin | Check-in Scan |
|---|---|---|
| Published pricing | Basic €3 · Pro €5 · Business €7 per property/month | Publishes rates on its website — check the current figure |
| Property minimums | None: from 1 property | Check their terms |
| Free trial | 3 months free + 30% off for 4 more months | Check their website |
| SES Hospedajes filing | Automatic, with receipts and error handling | Yes, per their website |
| Cancellation of filed reports | Yes, from the dashboard | Not published |
| PMS integrations | Amenitiz, Cloudbeds, and Hostaway | Check their website |
| Smart locks | Nuki, TTLock, and igloohome | Not published |
| Multi-company for managers | Yes, with team roles | Not published |
| Portugal coverage | No — BookCheckin covers Spain only (SES Hospedajes) | Yes, per their website |
The Check-in Scan column is based on the public information on its website as of July 2026; where a figure is not published or may vary, we say so rather than guess. Always verify current terms with each provider.
Reviews and track record: how to weigh them honestly
Check-in Scan has been in the Spanish market for years, and that track record is a real asset: a tool that survives a long time in a regulatory niche is a tool that works. BookCheckin is younger and offsets that with verifiable data: more than 2,500 traveller reports accepted by SES Hospedajes in production and more than 40 accommodations operating daily.
When reading reviews of either tool, pay less attention to the average score and more to the detail of recent reviews: do they mention unresolved SES errors? Support that never answers? Guests abandoning the process midway? Those three signals predict your experience better than any average.
And the ultimate test is not in the reviews: create an account, send a trial check-in, and measure for yourself how long it takes from booking to accepted report. With 3 months free, that test on BookCheckin costs nothing.
Why accommodations choose BookCheckin
The underlying difference is scope: BookCheckin is not limited to scanning and the report — it automates the whole journey from booking to key.
- ✓Online check-in the guest completes before arrival, with digital signature and automatic data validation.
- ✓Native PMS integrations (Amenitiz, Cloudbeds, Hostaway) and sync with Booking.com and Airbnb: every booking generates its link on its own.
- ✓Self check-in with Nuki, TTLock, and igloohome smart locks, and virtual keys conditional on completed registration.
- ✓Cancellation and correction of reports already filed with SES Hospedajes from the dashboard, without tickets or waiting.
- ✓SES error handling built from real production incidents: rejected postal codes, invalid credentials, correctable report batches.
- ✓Multi-property and multi-company structure with team roles, for managers operating properties owned by several landlords.
- ✓Published pricing from €3/property/month, no minimums, and automatic volume discounts.
When Check-in Scan may be the better fit
Let us be clear: if you also manage accommodations in Portugal, Check-in Scan covers that market and BookCheckin does not — today we file only with the Spanish SES Hospedajes. For an operation on both sides of the border, that coverage can outweigh any other feature.
It is also a reasonable choice if your current workflow with their app works for you and you do not need PMS integration, smart locks, or a multi-company structure: switching tools has an attention cost that is only worth paying if the new one removes real work.
If, however, your operation is in Spain and you want booking, registration, report, and key to run on their own in a single platform, that is where BookCheckin makes the difference.
How to migrate from Check-in Scan to BookCheckin
Migration requires no import from the previous tool: it consists of configuring your properties and SES Hospedajes credentials in BookCheckin, verifying a real filing, and running a few days in parallel before cancelling the old subscription.
- 1
Locate your SES Hospedajes credentials
The establishment code and landlord credentials belong to you, not your provider. Keep them handy: they are the only truly essential piece of the switch.
- 2
Create your account and add your properties
BookCheckin sign-up is self-serve and the first 3 months are free. Register each accommodation with its establishment details.
- 3
Connect your PMS if you use one
With Amenitiz, Cloudbeds, or Hostaway connected, bookings flow in automatically and each one generates its check-in link with no manual step.
- 4
Verify a real report with its receipt
Complete a trial check-in and confirm in the dashboard that SES Hospedajes accepts the report and the receipt is archived. Do not cancel anything until you see this step go green.
- 5
Run in parallel, then cancel the old tool
Keep both tools through several real arrivals. Once the new flow has run for days without incident, review your current contract’s cancellation terms, save your history, and close the old account.
Frequently asked questions
What sets BookCheckin apart from Check-in Scan?+
Scope. Both cover document scanning and the traveller report; BookCheckin adds pre-arrival online check-in, PMS and smart-lock integrations, virtual-key handover, a multi-company structure, and cancellation of reports already filed with SES Hospedajes from the dashboard.
Does BookCheckin work in Portugal?+
No. BookCheckin is focused on Spain and files with the national SES Hospedajes. If you manage accommodations in Portugal you will need a tool covering the Portuguese registry — one of the cases where Check-in Scan may fit you better.
Does BookCheckin comply with RD 933/2021?+
Yes. BookCheckin captures every field required by RD 933/2021, files the report with SES Hospedajes within the legal 24-hour window, and keeps the receipt of every filing.
Is it hard to migrate from Check-in Scan?+
No. There is no data to import from the previous tool: register your properties and SES credentials in BookCheckin, verify a test report with its receipt, and run both tools in parallel for a few days before cancelling the old subscription.
How much does BookCheckin cost compared to Check-in Scan?+
BookCheckin publishes three plans from €3/property/month, with no property minimums and the first 3 months free. Check-in Scan publishes its rates on its own website; we recommend checking the current figure there and comparing the total price across all your properties.
What if my properties are in Catalonia or the Basque Country?+
Catalonia and the Basque Country run their own regional registries (Mossos d’Esquadra and Ertzaintza), separate from the national SES Hospedajes. BookCheckin digitises guest data collection and signature, and you submit the regional report yourself.
Does Check-in Scan work with SES Hospedajes?+
Yes. According to its website (consulted July 2026), Check-in Scan lets you collect guest data and file the traveller report with the relevant authorities, including SES Hospedajes. BookCheckin also files the report with the national SES Hospedajes automatically, with a receipt and error handling. Confirm current terms on their site.
Where can I read Check-in Scan reviews?+
Check-in Scan has reviews on its app listings (Google Play and the App Store) and appears in software directories (consulted July 2026). These are user opinions: look at recent reviews that mention SES error resolution and support responsiveness, and complete the picture with your own trial.
Does Check-in Scan publish its pricing?+
Yes, Check-in Scan publishes its rates on its own website (consulted July 2026); we do not reproduce them here because third-party figures change. BookCheckin publishes its three plans from €3/property/month, with no minimums and the first 3 months free. Compare the total price across all your properties.
Can I migrate from Check-in Scan while keeping my history?+
Yes. Migration imports no data from the previous tool, so your history stays where it is: export or save whatever you want to keep before closing the account. In BookCheckin you register your properties and SES credentials, verify a test report, and run both tools in parallel for a few days before cancelling.
Compare with your own operation
3 months free to measure, with real bookings, how much work each tool actually removes.