Create and send a check-in link

In BookCheckin's sidebar, open "Links". You'll see every check-in link across your properties — both the ones a connected PMS generates automatically and the ones you create by hand.

Click "Create manual link" at the top right. Manual links are for walk-in guests or properties without a PMS connection — reservations synced from a PMS generate their own link automatically, so there's no need to create one here; copy it from the property's Reservations tab instead.

Choose the property you're registering the stay for and, if you already know them, the check-in and check-out dates.

In "Guests", enter the total number of people staying, including any children — this field counts the whole party, not just adults.

"Booking source" isn't just informational: BookCheckin uses it to fill in the payment type declared on the official report. Booking.com, Airbnb, Vrbo, Expedia and Hotels.com are reported as a platform payment; Direct and Other are reported as cash — there's no separate payment-type field. Always pick the reservation's real source, and don't leave it on the default if the guest came through an OTA.

"Stay type" only appears on short-term-rental (temporada) properties — not tourist apartments — and is required there. It only personalises the welcome copy the guest sees at check-in; it doesn't change anything submitted to the Ministry.

The guest's name and email are optional, but they help you identify the link in the list and are needed if you want to email it. Check "Email this link to the guest now" to have BookCheckin send it as soon as you create it.

Click "Create link" to generate it. If the property doesn't have valid Ministry credentials, BookCheckin won't let you create the link — add them in Property Settings first.

Each link shows up as a card with a status: "Pending" (created, waiting on the guest to complete check-in), "Completed" (every expected guest has submitted their details), "Expired" (the deadline passed before it was completed) or "Deactivated" (you turned it off, or it expired, before any guest had submitted their details).

Copy the link with the "Copy" button to send it to the guest however you prefer, or use "Send email" if you already have their email and haven't sent it yet — that button disappears once the email goes out.