If you rent your property on Airbnb in Spain, you must register your guests too. Here is how to do it with no front desk and no paperwork.
Do I have to register guests if I rent on Airbnb?
Yes. In legal terms, anyone renting a property to tourists is an accommodation establishment — and that includes Airbnb hosts. The duty to register travellers and report their data through SES Hospedajes is exactly the same as a hotel’s.
The channel the booking comes through — Airbnb, Booking.com, or a direct reservation — does not change the obligation.
Airbnb does not file the traveller report for you
This is a common misunderstanding. Airbnb is a booking channel: it handles the reservation and the payment, but it does not report your guests’ data to the Spanish authorities.
Collecting each traveller’s information and submitting it to SES Hospedajes within the deadline is solely the host’s responsibility.
The short-term rental challenge: there is no front desk
A hotel has a desk where documents are requested. A short-term rental usually does not. The host cannot always be there on arrival, and asking for photos of ID documents over a messaging app is neither convenient nor secure.
That is why online check-in is the natural solution for short-term rentals: the guest registers from their phone before arriving.
How to run a 100% online check-in
- ✓When the booking is confirmed, the guest receives a personalised check-in link.
- ✓They fill in their data and scan their document with the phone camera.
- ✓The system extracts the information from the ID, NIE, or passport and the guest reviews it.
- ✓The guest signs digitally and the report is filed with SES Hospedajes automatically.
- ✓Optionally, a smart lock delivers a virtual key for contactless entry.
BookCheckin syncs with Airbnb
BookCheckin connects with Airbnb so that every reservation automatically triggers the check-in link, with no copying data from one place to another.
It works the same for a single apartment or a portfolio of properties, with plans from €3 per property per month. The host complies with the law without touching paper, and the guest arrives with everything sorted.