Manual check-in costs hours and creates friction. Here is a step-by-step guide to digitising it and what your team and guests gain.
What automating check-in means
Automating check-in means replacing the paper form and manual transcription with a digital flow: the guest provides their data online, the system validates it, and the legal report is filed on its own.
It is not just about convenience. It is less front-desk work, fewer errors, and guaranteed legal compliance.
The steps of an automated check-in
- ✓When the reservation is confirmed, the guest receives a personalised check-in link.
- ✓The guest fills in their data and scans their document from their phone.
- ✓AI extracts the data from the ID, NIE, or passport and the guest reviews it.
- ✓The guest digitally signs the registration form.
- ✓The system files the traveller report with the authorities automatically.
- ✓Optionally, a virtual key is delivered for self check-in.
What your business gains
An automated check-in saves several hours of manual work each week and eliminates front-desk queues. The team stops transcribing data and focuses on the guest.
It also reduces to virtually zero the risk of failing to file a traveller report within the deadline.
How to choose the right tool
Look for a solution that scans documents with AI, files automatically with SES Hospedajes and the regional police, integrates with your PMS, and supports multiple properties.
BookCheckin brings all of that together in one platform, with plans from €3 per property per month. You can start free and see the savings from the first week.