Not all check-in systems are worth the same. These are the seven criteria to compare options without getting it wrong.
Why the choice matters
Check-in software touches three things at once: legal compliance, your team’s daily work, and the guest’s first impression. Choosing badly shows in all three.
Before deciding, it helps to compare with concrete criteria, not just on price.
The 7 key criteria
- ✓Automatic filing with whichever system applies by region: SES Hospedajes, Mossos d’Esquadra, or Ertzaintza.
- ✓Document scanning with OCR, to avoid manual transcription.
- ✓A legally valid digital signature for the registration form.
- ✓Integration with your PMS and with channels like Booking.com and Airbnb.
- ✓Real support for multiple properties from a single account.
- ✓A guest portal in several languages.
- ✓Transparent pricing, with no lock-in or hidden costs.
Warning signs
- ✓Filing the report still depends on a manual step.
- ✓You are asked to store photos of identity documents.
- ✓Unclear pricing, or pricing that escalates unexpectedly.
- ✓No integrations with the tools you already use.
How BookCheckin fits
BookCheckin covers all seven criteria: automatic filing with the authorities, document OCR, digital signature, PMS and channel integrations, multi-property support, a multi-language portal, and pricing from €3 per property per month.
The best way to compare is to try it: you can start free and run the full flow with your own bookings.