Guest registration in the Balearic Islands: the report goes to SES Hospedajes
The Balearic Islands have no police registry of their own: your property’s traveller report is filed with SES Hospedajes, and BookCheckin files it automatically. Plus what the ETV licence (Law 8/2012) requires, the plazas system, the tourist tax, the deadlines and the penalties.
In the Balearic Islands the traveller report goes to SES Hospedajes
Unlike Catalonia or the Basque Country, the Balearic Islands have no guest-registration police registry of their own. Each guest’s report is filed with SES Hospedajes, the Spanish state platform run by the Ministry of the Interior, under Royal Decree 933/2021. It is the channel for any accommodation in Mallorca, Menorca, Eivissa or Formentera.
So here we do file the report for you: BookCheckin collects the guest’s data, validates the document and sends the report to SES Hospedajes within the deadline, without you having to log into the Ministry’s portal on every arrival.
Official sources
- What SES Hospedajes is — complete guide— The state platform for the traveller report, explained
- BOE-A-2021-17398 — Royal Decree 933/2021— The state regulation behind the registration duty
Who must report in the Balearic Islands
The duty to report guests covers every accommodation activity on the islands, whatever its size:
- ✓Hotels, apartment-hotels, hostels and guest houses.
- ✓Tourist stays in homes (ETV) and those who market them.
- ✓Agrotourism properties, rural hotels and inland tourism.
- ✓Campsites and tourism campgrounds.
- ✓Managers and platforms intermediating the rental of these accommodations.
24-hour deadline and three-year retention
The timing is the state rule: each traveller’s data must be reported to SES Hospedajes within 24 hours of arrival, and the establishment must keep its guest register for three years, available for inspection.
The fields are those of the traveller report: guest identification, document type and number, date of birth, nationality and the stay and payment details. In high season, when an island concentrates most of its stays, doing this by hand arrival by arrival quickly becomes unmanageable.
The Balearic authorisation: ETV, Law 8/2012 and the plazas system
The traveller report does not replace the tourism authorisation. In the Balearic Islands, marketing tourist stays in homes (ETV) is governed by Law 8/2012, as amended by Law 6/2017. A declaración responsable is not enough: the home must be in a zone declared suitable by the consell insular or the Ajuntament de Palma and hold tourist plazas which, since the 2022 moratorium, can only be obtained through the plazas pool — a very limited resource. The registration is renewed every five years.
On top of that, each night triggers the tourist stays tax (ecotasa), which you charge the guest and settle with the ATIB. BookCheckin does not secure plazas or process your ETV — that depends on the consell insular — what we automate is registering each traveller, which is mandatory once the home is compliant.
Official sources
- Law 8/2012 on Balearic tourism — BOE— Consolidated text of the law governing the ETV
- Balearic tourist tax: rates and how to charge it— Rates by category, exemptions and automatic calculation at check-in
The state Single Registry (NRUA), annulled by the Supreme Court
Do not confuse the Balearic ETV registration with the Single Rental Registry (NRUA) that Royal Decree 1312/2024 created alongside its Digital Single Window. The Supreme Court annulled it in several 2026 rulings, so you no longer need to obtain the NRUA number to advertise a short-term rental or file its annual report.
That annulment touches neither the ETV registration nor the traveller report: the SES Hospedajes filing under RD 933/2021 remains fully in force and independent. What fell is the duplicated state layer, not the regional one or the security one.
Related resources
- Royal Decree 933/2021 — complete guide— The traveller-report duty that stays in force, explained
Penalties: what is at stake
Guest reporting is governed by Organic Law 4/2015 on the protection of public safety: irregularities in completing the registers are a minor infringement, fined €100 to €600, and failing to meet the documentary-registration obligations can be a serious infringement, fined €601 to €30,000.
On top of that, through a separate track, the Law 8/2012 sanctioning regime applies to marketing without registration. They are different proceedings: one looks at the guest register; the other at your authorisation to host. The licence guide covers the second.
Official sources
- BOE-A-2015-3442 — Organic Law 4/2015— Public-safety law (sanctioning regime)
What BookCheckin automates in the Balearic Islands
In the Balearic Islands, BookCheckin closes the guest-registration loop end to end: the guest completes the online check-in before arrival, scans their document with data validation and signs; the platform files the report with SES Hospedajes within the 24-hour deadline, handles the system’s errors and keeps the receipt.
We do not secure plazas or process your ETV, and we do not store the document image — only the data the law requires — but we do remove the daily manual work of the report. BookCheckin has more than 2,500 accepted reports on SES Hospedajes; you can start from a single property, with no minimums, and try it free for three months.
Related resources
- Royal Decree 933/2021 — complete guide— The traveller-registration duty, explained
- Traveller report template (PDF & Word)— Free model with the Annex I fields for collecting the data
- RD 933/2021 penalties — blog article— What the fines for the traveller report look like
Frequently asked questions
Does the traveller report for my holiday home in Mallorca or Ibiza go to SES Hospedajes?+
Yes. The Balearic Islands have no police registry of their own, so each guest’s report goes to SES Hospedajes under RD 933/2021. BookCheckin files it automatically on any of the four islands.
What is the deadline to report in the Balearic Islands?+
The state one: 24 hours from the guest’s arrival. You must also keep the guest register for three years, available for inspection.
Does BookCheckin secure the plazas or process the ETV for me?+
No. BookCheckin automates guest registration with SES Hospedajes; the ETV authorisation (Law 8/2012), the tourist plazas from the consell insular pool and the ATIB tourist tax are things you handle yourself.
Do I still need the NRUA number to advertise my home in the Balearic Islands?+
No. The Supreme Court annulled the Single Rental Registry (NRUA) of RD 1312/2024 in 2026, so you no longer need that number or its annual report. The SES Hospedajes traveller report is unchanged.
What is the penalty for not reporting guests in the Balearic Islands?+
Organic Law 4/2015 applies: €100 to €600 for minor infringements and €601 to €30,000 where it qualifies as serious. That is a separate regime from the Law 8/2012 sanctions for marketing without registration.
Keep exploring
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Automate the traveller report for your accommodations in the Balearic Islands
Online check-in, scanned document, digital signature and automatic filing with SES Hospedajes within the deadline — from a single property, no minimums.