Everything a hotel, tourist apartment, or rural house needs to know about SES Hospedajes: obligations, deadlines, and how to comply without spending hours on it.
Why SES Hospedajes affects you
If you manage any kind of tourist accommodation in Spain, you must report your guests’ data to the Ministry of the Interior through SES Hospedajes. The obligation does not distinguish between a 200-room hotel and a single tourist apartment.
The system replaced Webpol and Hospederías and became fully operational at the end of 2024. In 2026 it is already the standard channel for traveller reporting.
What you must submit and when
For each guest you must report identification, contact, and residence data, together with reservation and payment information. Minors’ data is also required, including those under 14.
The deadline is clear: 24 hours maximum from the guest’s arrival. After that, the accommodation is exposed to penalties.
The most common mistake: doing it by hand
Many accommodations still collect data at the front desk and upload it one by one. It is slow, prone to transcription errors, and hard to keep up with when several guests arrive the same day.
Automating the process is not a luxury — it is the way to guarantee that no report goes unfiled within the deadline.
How BookCheckin automates it
With BookCheckin, the guest receives a check-in link when the reservation is confirmed. They fill in their data, scan their document with the phone camera, and sign — all before arrival.
BookCheckin validates the information and files it with SES Hospedajes — or Mossos d’Esquadra or Ertzaintza where relevant — within the legal deadline, and keeps the receipt. Your team touches nothing.